What determines the cutoff for active records?

The cutoff for active records is determined by the retention period. This period specifies how long records must be maintained before they can be archived or disposed of. It is established based on legal, regulatory, and organizational requirements. Once the retention period expires, the records are no longer considered active and can be moved to archival storage or destroyed according to established policies.

The other options do have relevance but do not serve as the primary determinant for when records are deemed inactive. The end period may refer to the conclusion of a specific timeframe for data collection or activity, but it does not directly dictate the standard retention of the records. An archive date indicates when records are transferred to archival storage but does not define how long records are kept before that. The superseded date relates to instances where records have been replaced or made obsolete but is not a definitive measure for determining when records should no longer be active. Understanding these distinctions helps clarify the effective management of records within an organization.